Administrative Officer - School of Civil & Mechanical Engineering

• Continuing (permanent), full-time opportunity
• Based at the Bentley Campus

*Please note, as per Curtin’s 2022-2025 EBA, a 3.5% salary increase will take effect on 20 June 2025.

Reference Number: 1007681

About the Role:
Reporting to the Operations Coordinator and working closely with the wider admin team, you will undertake general administrative activities which support the day-to-day operational effectiveness of the school.

Your expert organisational skills will enable you to manage a busy calendar of student, staff and industry events while ensuring our online and in-house operations run smoothly.

Your responsibilities will include:

• General administration & operations
• Be customer facing, supporting HDR students, academic staff and other school staff and stakeholders with their queries; accepting mail and responding to other front desk enquiries as required.
• Share in school mailbox and other shared inbox management; order stationery, kitchen supplies and teaching consumables.
• Coordinate IT-equipment leasing and keep an accurate asset register.

• Undertake other activities which the incumbent might reasonably be expected to do, and which are consistent with the accountabilities and responsibilities of the role.

• Event coordination & support

• Plan and deliver school-based awards nights, final-year presentations, end-of-year celebrations and graduation photo shoots.
• Provide logistical and minute-taking support to the Industrial Advisory Committee and other meetings.

• Liaise with academic leads to stage Diversity, Inclusion and Belonging (DIB) initiatives (e.g. International Women’s Day), industry showcases and student engagement activities.

• Marketing & communications

• Refresh content for the school website
• Curate social-media posts in partnership with the Faculty Social Media Officer to maintain a vibrant, consistent online presence.
• Assist with travel bookings, reimbursements and procurement for teaching and honours-level research laboratories.

Who we are looking for (Selection Criteria):
Essential Criteria:

• A diploma in a related field and considerable relevant work experience, OR an equivalent combination of experience and education/training.

• Proven ability to run the full administrative life-cycle of a busy work area, including events.

• Advanced Microsoft 365 skills and confidence with online content-management systems.

• Demonstrated organisational skills with the ability to manage multiple and often competing tasks with attention to accuracy and detail within deadlines.

• Excellent written and verbal communication skills with well-developed cross-cultural sensitivity and diplomacy.

• Sound judgement and demonstrable problem-solving skills, with the ability to use discretion and knowledge to determine appropriate actions.

• Demonstrated ability to work independently and effectively as part of a team.Desirable:

• Previous experience in a university environment.Role Requirements:

• As this is a continuing (permanent) role, you will require permanent work rights in Australia to be considered

• Successful applicants are subject to a National Police Clearance, and background, integrity, and reference checks to Curtin’s satisfaction.

• Ability to work outside of normal office hours as required, to support school events.Your new Team – School of Civil and Mechanical Engineering (CME):
  CME is a collegial working environment, which undertakes outstanding theoretical and applied research, and runs highly regarded and popular teaching programs at undergraduate and postgraduate levels.

  The school is in an exciting growth phase: student numbers are rising, new undergraduate programs are launching, research is expanding, and our recently re-shaped Senior Leadership Team is driving fresh initiatives in industry engagement, student experience, global outreach and DIB.

  We firmly believe that our people are our most asset, so we work to grow and diversify the skills, knowledge, and capability of all our staff.

  For more information about CME, please visit https://www.curtin.edu.au/about/learning-teaching/science-engineering/school-of-civil-mechanical-engineering/.

  About Curtin University
  Curtin University proudly stands among the top one percent of global universities according to the ARWU 2024 rankings. We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live.

  For more information, please