Expeditioner Services Officer

• APS 4 - $77,728 - $84,619 per annum plus superannuation
• Australian Antarctic Division
• Kingston, TAS

Who we are
The Australian Antarctic Division (AAD) is part of the Commonwealth Department of Climate Change, Energy, the Environment and Water. As primary agency for Australia’s Antarctic Program (AAP), the AAD is responsible for achieving the Australian Government’s Antarctic goals.

These goals are to:

• maintain the Antarctic Treaty System and enhance Australia’s influence within it
• protect the Antarctic environment
• understand the role of Antarctica in the global climate system

• undertake scientific work of practical, economic and national significance.

  The AAD also has responsibility for administering the Australian Antarctic Territory and the Territory of Heard Island and McDonald Islands.

  The People and Culture Branch is crucial in supporting our workforce and fostering a positive organisational culture. It is instrumental in leading the division’s cultural transformation initiative, as outlined in Leigh Russell’s 2023 independent review of our workplace culture. Through implementing our cultural change program, we are affecting substantial shifts in our operational approaches to ensure the safety and inclusivity of our workplaces for all employees. The branch places significant emphasis on providing comprehensive support for expeditioners, encompassing recruitment, onboarding, training, performance management, as well as medical and organisational psychological services, and offboarding. Additionally, the branch delivers essential divisional services spanning media, communication, risk management, and business continuity. The AAD remains steadfast in its commitment to cultivating a positive, inclusive culture that promotes diversity and equity.

  Expeditioner Services looks after end-to-end recruitment of expeditioners, on and offboarding, travel and accommodation logistics, allowances and support.

  The Job
  You will be a core contributor in the team, providing support and advice to expeditioners and other Division teams. You will be supported by senior team members to deliver on your role. Under some direction, you will assist in managing expeditioner and relevant stakeholder enquiries (email, phone and at the AAD office). You will manage tasks associated with accounts payable including invoice processing and vendor management. Simple procurement and data entry tasks will be an essential part of the role, as these facilitate the successful delivery of each section’s responsibilities. You will be expected to provide administrative support to the broader team, including but not limited to, preparing and maintaining procedural documentation, managing team calendars and meetings, and building strong internal and external relationships across the Division.

  The main duties of the role include:

• Responding to candidate, expeditioner and stakeholder queries.

• Recruitment admin support including performing police checks.
• Arranging travel and accommodation.
• Managing various recruitment and in-house systems.
• Managing a shared Outlook inbox.
• Create and issue contracts.

• Update process documentation.

  Please note, the position may require the successful candidate to participate in an on-call roster (for which an appropriate restriction allowance will be paid) and be available to perform duty outside standard hours.

  What you’ll gain from the experience

• An inclusive work environment with a supportive team.

• Be a part of something important.

• Helping contribute to Australia’s national Antarctic interests through science, environmental management and international engagement, including delivering Australia’s scientific research and operations in Antarctica and the Southern Ocean.

  What we are looking for
  We are seeking candidates who can demonstrate the following:

• A collaborative mindset with demonstrated experience working across a multidisciplinary team and engaging with relevant stakeholders.

• Demonstrated experience in Recruitment and/or Administration. Understanding or experience with payroll systems (eg Aurion) and recruitment systems (eg eRecruit or Page Up) is highly desirable.
• Excellent written and verbal communication.
• Strong attention to detail.
• Good time management and proven ability to prioritise competing priorities.

• High level of ability with Microsoft suite or similar, in particular Excel, Teams and Outlook.

  Eligibility
  Citizenship - to be eligible for employment with the Department of Climate Change, Energy, the Environment and Water you must be an Australian citizen.

  Pre-employment checks - your suitability for employment will be assessed through a pre-employment screening process. This process includes a requirement to undergo and satisfy a National Police Check, referee checks, character clearance and where required a pre-employment medical assessment, specified mandatory qualification(s) validation and a proba